How often do you forget to respond to emails? The subject is usually not interesting enough or there are many other, more important emails you have to respond to. So, who’s to say your emails aren’t receiving the same response, or lack thereof?

Whether you’re working to reach sources before a deadline, applying for a position, or merely trying to network, making your emails stand out is a top priority. Here are some tips on how to ensure your emails are not lost in the shuffle.

1. Start your email with a catchy phrase. These phrases may include something along the lines of “Good news!” or “I’ve completed this research for you.” If you start the email off with an attention grabber, your audience will be more likely to care about the remaining content of your email and more inclined to respond. Are you applying for a job and trying to stand out in the sea of applicants? The more personalized your email is, the more likely you are to grab your readers’ attention.
2. Summarize the message content in the subject line. Be as specific and concise as possible in your subject lines. Vague subjects are uninteresting and less likely to be opened. Subjects are especially important for chain emails–reduce the confusion by clarifying the new topic of each response. When applying for a specific position be straightforward in your subject line, e.g. “Mary Smith’s Application Materials for Associate Account Executive.”
3. Avoid trigger words. Mailchimp suggests avoiding these three words: “Help,” “Percent off” and “Reminder.” Though these words won’t necessarily trigger spam filters, they increase the probability that readers will ignore your emails because they are usually found in emails that are spam-related.
4. Write with your audience in mind. Start off your message by engaging your audience. You can do this by beginning with something like “You asked me to complete this task…” You should also complete the message with a “you” in mind. Engaging your reader by emphasizing the completion of their wishes will increase the likelihood of your audience taking your message into account.
5. Avoid repeating subject lines. According to Mailchimp, recipients are less likely to open subject lines that are repetitive of previously received emails. Whether you are sending out a listserv, event reminder or weekly update, try to be creative. This will get your emails noticed and help build a consistent reading audience.
6. Keep messages simple. Each message should have one main topic. If you are planning an event or coordinating a lunch, that should be the sole subject of the email. When too many topics are involved in a message, the reader becomes overwhelmed and may not take the time to deal with responding to various topics. This strategy is especially important for chain emails. When applying to jobs or internships, keep your message (in some cases this may be your cover letter) as straightforward as possible. Explain who you are, which position you’re applying for and how your experiences and skills can overall benefit the organization.

From promotional emails, to newsletters to logistical emails to job applications, email has become a part of young professional life that cannot be avoided. Wading through thousands of emails each day is a tedious task Millennials are all too familiar with. Standing out in the wave of all those unread messages can prove to be a difficult task, but by using these tips your emails will not be ignored.

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Natasha Paulmeno (@NatashaPaulmeno) is an aspiring PR professional studying at the University of Maryland. She is learning to speak Spanish fluently through travel, music, and school. In her spare time she enjoys Bachata music, playing with her dog, and exploring social media trends.

Natasha Paulmeno

Natasha Paulmeno is an aspiring PR professional studying at the University of Maryland. She is learning to speak Spanish fluently through travel, music, and school. In her spare time she enjoys Bachata music, playing with her dog, and exploring social media trends. Contact Natasha at staff@LawStreetMedia.com.

The post The Capitalista’s Tips for Writing Kick-Ass Emails appeared first on Law Street.

Everyday professionals spend at least a quarter of their time at work sending and receiving emails. It’s our primary form of communication — it’s fast and easy. And yet in spite of the amount of time we dedicate to emailing, many users still make mistakes that undermine their professionalism. Trove provided a list of some of the most important tips for good email etiquette; below are some of the most vital tips you need to know when sending professional emails.

• Ditch your AIM email from sixth grade: Whether you work for yourself or a large organization, your email should reflect your name in some way. No professional is going to take seriously an email from sexychick99@aol.com; it’s time to trash the the old email and get a new one. Use some combination of your name so that the recipient can easily tell who is sending the message.

• Go easy on the exclamation points: Exclamation points should only be used to convey excitement, according to career coach Barbara Pachter. Overuse of exclamation points can come off as immature or emotional. Try to avoid using them completely, unless something is actually exciting.

• Use subject lines to convey your message: People open emails based on the subject. If you use a brief, descriptive phrase to correctly convey what your message is about, the recipient is more likely to open your email. Something like, “Tomorrow’s lunch meeting rescheduled” or ”Reservations confirmed” works just fine. Stick with something short and sweet.

• Don’t use informal greetings: We use email so much it’s easy to forget that “hey” and “yo” are not acceptable in a professional setting. These salutations are totally inappropriate for the workplace and should be avoided in emails. Stick with “hello” or “good afternoon” to stay professional. “Sincerely” is always appropriate for professional emails.

• Avoid typos at all costs: Avoiding typos is absolutely imperative. It’s so easy to misspell a word when you’re typing a quick email, but you will be judged if you do. Reread your emails before you hit send to ensure you avoid typos. Autocorrect don’t always do the trick, so don’t rely solely on the automatic spell checker.

• Make sure you’re emailing the correct person: Just like a typo, entering the incorrect email is extremely easy to do. But try to make sure you don’t accidentally email the wrong person! One way to avoid doing so is by entering the email address last. This way no one is embarrassed and the information is relayed to the right person.

• Be considerate of the recipient’s culture: If you are emailing someone who does not speak the same native language as you, be considerate of varying cultural norms. This can help avoid miscommunication. If you tailor your message to your audience, by using simple words for example, the exchange will run smoother.

Next time you go to press send on a work email think about these tips. Did you start off saying “hey” or miss a comma? Paying closer attention to these seemingly minor details can increase your professionalism and bolster the way you’re perceived by others in the workplace. As you continue to use email as a central method for communication in your career, implementing good habits can only benefit your reputation.

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Natasha Paulmeno (@NatashaPaulmeno) is an aspiring PR professional studying at the University of Maryland. She is learning to speak Spanish fluently through travel, music, and school. In her spare time she enjoys Bachata music, playing with her dog, and exploring social media trends.

Natasha Paulmeno

Natasha Paulmeno is an aspiring PR professional studying at the University of Maryland. She is learning to speak Spanish fluently through travel, music, and school. In her spare time she enjoys Bachata music, playing with her dog, and exploring social media trends. Contact Natasha at staff@LawStreetMedia.com.

The post If You’re Using Exclamation Points in Work Emails Then You’re Doing it Wrong appeared first on Law Street.